Your café runs itself
before you do.
It watches your stock, reorders from your suppliers, and texts you only when it matters. You keep the one-tap approval — it carries the boring half of the morning.
- 142
- items watched, every day
- 0
- surprise stock-outs
- 1 tap
- to approve an order
The shape of a calm morning
A hundred little stock decisions
resolve into one upward line.
It draws itself as you scroll — the same way StockPilot turns a noisy 7am into one clear thing to do.
What sets it apart
Six reasons owners let it run the stockroom.
Runs on plain English
“Only 2 bags of coffee left — order 5.” It fuzzy-matches your items, honours units, and asks when unsure.
POs from your own Gmail
Suppliers get a normal email from the manager's address — or fast hosted sending via Resend.
Depletes what you actually use
Map POS items to recipes once. Every latte deducts the milk, the beans, the cup — not just a SKU.
Nothing sends without your yes
Deterministic parsers first, AI only when it helps. One tap from Telegram approves and sends.
Forecast-aware morning brief
What to order, what to watch, what's already on the way — before you unlock the door.
No per-SKU gouging
A flat per-location fee. No seats, no surprises. Predictable as your espresso machine.
How StockPilot compares
What a text-message bot does that a spreadsheet can't.
Deterministic first, AI when it helps
The drama stays on the wall art —
not in your stockroom.
Supplier sends are always approval-first, grounded in your real inventory, suppliers, and units.
One day, on autopilot
The real app, doing the real work.
Text it like a person. It drafts the order and waits for your tap.
Every sale depletes the real ingredients. Dip below par → reorder drafted.
It reordered the oat milk, emailed the supplier, and left a one-line receipt.
No 7am spreadsheet. The boring part took care of itself.
Works with your stack
Plugs into what your café already runs on.
Square
POS · native
Clover
POS
Shopify
POS · online
Telegram
bot · approvals
Gmail
send POs
Resend
hosted email
via Twilio
Xero
accounting
Square is the strongest native path today; others are verified per setup before we call them production-ready.
Who it fits today
Said plainly — no hand-waving.
“A single café starts with inventory, par levels, Telegram approvals, and PO emails before ever touching the advanced supplier flows.”
“A small group gets the most value when each location shares suppliers, tracks reorder approvals, and reviews price changes from one dashboard.”
“Reply classification and rescue prompts are powerful — they just need the inbound reply domain wired before we promise them as automatic.”
Ready to get your mornings back?
Sign up free — no card. Tour the demo, wire one location, and keep the approval loop before anything reaches a supplier.
Pricing
Flat monthly for teams that want fewer surprises.
Solo
A single café or bakery.
- 1 location
- Unlimited items & suppliers
- Telegram + WhatsApp bot
- Gmail email sending
- Morning brief + reply polling
Growth
Multi-café operators.
- Up to 5 locations
- Out-of-stock auto-rescue
- POS integration (Square)
- Recipe-aware stock depletion
- Priority support + onboarding call
Pro
Groups of 5+ and franchises.
- Unlimited locations
- Supplier reliability scorecards
- Weekly exec digest + custom reports
- Multi-user roles, audit log exports
- Slack channel + named CSM
Free to start, no card — 14 days before the first charge, cancel anytime. Running 10+ locations? Talk to us · or see the full plan details.
Frequently asked
Answers to what people ask us most.
Am I being charged when I sign up?
No. Sign-up is free and we don't ask for a card. Pair Telegram, connect Gmail, and have the bot drafting orders without entering any payment details. A paid plan is a 14-day Stripe trial before the first charge, cancellable anytime.
How long does setup take?
A focused pilot is useful in under an hour: import key items, set par levels, pair Telegram, enable outbound email. Full setup depends on how clean your item list, recipes, suppliers, and POS catalog are.
Do my suppliers need to install anything?
No. Suppliers receive normal emails — from the manager's Gmail if connected, or the configured Resend address. Automatic reply classification needs an inbound reply domain so replies route back to StockPilot.
What POS systems do you support?
Square is the strongest native path today. Clover, Shopify, and generic webhook connectors exist in the app, but we verify each customer setup before treating it as production-ready.
Will the AI hallucinate my orders?
Deterministic parsers run first, an LLM only when needed, and supplier sends stay approval-first — grounded in your real inventory, suppliers, and units. If a message is unclear, it asks instead of sending.
Is my data private?
Yes. Supplier contacts, recipes, and sales live in your own tenant. Gmail tokens are scoped to sending and reading threads we started. We never send from our domain, never share data between customers, and you can export or delete everything anytime.
Can I cancel any time?
Yes. No contracts. Billed monthly, cancel with one click, data export on request. If StockPilot doesn't pay for itself in month one, we refund you.